Professional · Premium Template

New Hire Onboarding Plan
template.

Pre-start through end of probation. 42 tasks - right to work check, IT setup, compliance training, and 30-60-90 day milestone reviews all included.

Tasks

Phases

Days

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What's included

Every task. Nothing missed.

Built from research into what real onboarding actually requires. Delete what doesn't apply - the value is in the tasks you didn't think of.

Phase 01

Before Day 1

Offer accepted & contract signed
Reference checks completed
Right to work check
Equipment ordered (laptop, phone, etc.)
Accounts & system access created
Desk / workspace prepared
Welcome email sent to new hire
Buddy / mentor assigned
Week 1 schedule planned
30-60-90 day plan prepared
Team briefed on new hire starting

Phase 02

Week 1

◆ Day 1 - start date
IT setup & equipment handover
Office / building tour
HR orientation (contracts, benefits, policies)
Meet the immediate team
1:1 with manager - role overview
Systems & tools training
Mandatory compliance training
Review team OKRs & current projects
End of week 1 check-in

Phase 03

Days 2–30

Meet key stakeholders (cross-functional)
Role-specific training
Shadow key processes & workflows
First small deliverable
Weekly 1:1s with manager
◆ 30-day check-in
Probation mid-point review

Phase 04

Days 31–60

Work independently on real tasks
Complete first project / workstream
Broader team / org introductions
Identify development areas
360 feedback from peers (informal)
◆ 60-day check-in
Development plan agreed

Phase 05

Days 61–90

Full independent contribution
Lead a project or initiative
Contribute to team / process improvements
Track personal KPIs & performance
◆ 90-day formal review
Probation confirmed
Goals for next quarter set

Why use Gantto
for onboarding?

Most onboarding plans live in a Word document that nobody looks at after week one. A Gantt chart makes progress visible - the new hire, their manager, and HR can all see where things stand at a glance.

Open the template, set the start date, assign tasks to the manager, buddy, HR, and IT. Share the plan file with the new hire before day one.

Covers pre-start through end of probation - not just day one

Right to work check included - a legal requirement easy to overlook

Compliance training built in as tasks with due dates

Milestone markers for day 1, 30-day, 60-day, 90-day reviews

Assign tasks to manager, buddy, HR, IT, and the new hire

Reuse the template for every new hire - adjust dates and go

Their first 90 days.
Properly planned.

Open the template, set the start date, assign the key tasks. Share it with the new hire before day one so they know exactly what to expect.